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Information updates

Now is a great time to make sure your congregation's information is up to date in ALEX. Since the data there feeds the find-a-congregation feature on disciples.org, it is vital to make sure your website, phone numbers, and emails are all accurate.

You may also notice that the tabs for congregational staff and ministers are separate now. This is to accommodate the feed from the ministers directory. (see below for more info)

Attendance

Did you know that this Yearbook reporting season your weekly attendance numbers will roll up for you and fill in that spot on your Yearbook report? Great incentive to keep those up! You can not only see your trends in real time, but save a little calculating in January.

 If you already have another software program where you are tracking attendance, you can pull those numbers out and upload them to ALEX. See the instructions

Ministerial staff

Ministers with standing who are associated with a congregation are now showing up in the congregation directory. If you discover that your congregation's minister listed is not accurate, or if you are a minister listed with a congregation in error, please contact your regional office so they can update their records and then pass the information to the Disciples Home Missions Office of Christian Vocations ministers directory. Once that ministers directory information is updated, the correction should appear in ALEX.

Yearbook Subscriptions

Yearbook subscribers have come to rely on some summary reports and tables in the printed yearbook. If you have a subscription to ALEX, you can still access this information.

Once you login as a subscriber, go to the pencil icon (Reporting) on the right and then click the "$ Subscriber Reporting" button.

·    For top congregations for baptisms, giving, participants - click on the "Top Results" tab

·    For the two-year comparison of regional numbers - click on the "Two-Year Region Comparison" tabs (financial or participants)

·    For congregational tables, you can use the search function under "Past Yearbook Entries" to sort and narrow the results, such as by region or year.

User & Subscriber Benefits

As a congregational user of ALEX, you already have access to powerful free tools to track your congregation's current attendance and giving trends as well as look at historical yearbook records.

·    Use of congregational directory for all in the US and Canada, that now includes ministerial listings

·    Use of attendance and giving tracking tools; ability to upload from other attendance software via spreadsheet

·    Ability to correct and make additions to contact information, website links, and staff

·    Ability to submit Yearbook report annually electronically; Disciples Mission Fund uploads automatically; attendance entered in system will roll up for annual averages

·    Access to PDFs of congregation’s yearbook reports and view bar charts of past reports (20 years, one at a time)

·    Download Excel of congregation’s yearbook attendance and giving reports (20 years in one sheet)

What you may not be aware of is that there is more to ALEX when you purchase a yearbook subscription, all in one convenient interface.

All of the above plus…

·    Link inside the application for general ministry and regional ministry reports

·    Searchable ministers directory with email contact if available

·    Full Yearbook data for immediate past year and previous 20 years for entire denomination

·    Links inside the program to additional data reports such as census information and demographics for your geographic area

Posted
AuthorAlisa Mittelstaedt